OpenDocMan was developed under the open source GPL license, which in a nutshell allows you to use the program for free and modify it any way you wish. We also encourage feedback from our users when they encounter issues, or have suggestions. Free document management software is good for you.
No Changing of Business Rules Required
Unlike most DMS’s that require you to change your business rules in order to manage your documents, OpenDocMan allows you to integrate your current rules. Through supporting multiple file types, to departmental review, OpenDocMan lets you concentrate on the business at hand, document management. Free document management software is good to find.
Create a new document and edit it with others at the same time — from your computer, phone or tablet. Free with a Google account.
It is a simple to use file manager with a huge range of features and a dual-pane interface. You can easily work on two different folders or files concurrently. Easy to use interface and a range of viewing options. Several effective keyboard shortcuts. Built-in backup and restore functions. Apps for Document Management. Work from anywhere: View, edit, and create Microsoft Office files & view Adobe PDF files on your Android smartphone and/or tablet with the. OpenDocMan ™ – Open Source Document Management System. OpenDocMan is a free, web-based, open source document management system (DMS) written in PHP designed to comply with ISO 17025 and OIE standard for document management. It features web based access, fine grained control of access to files, and automated install and upgrades.
Easy To Use and Setup
Your users will appreciate the minimalist approach to the user interface. Your IT staff will enjoy the automated installation process.
Robust User Management
IT staff and managers can delegate document management duties to any number of staff members, through user and group permissions. Permissions can be set as restrictively or permissively as needed.
Document Management Software Basics
Document management software and document management in general is based around a concept of centralized document storage, limited access, and change tracking. These three DMS software fundamentals make up much of ISO 17025 in regards to document management systems.
Centralized Document Storage:
Any decent document management system ( DMS ), whether it is open source or commercial, will allow documents to be stored in some sort of centralized location. This makes finding documents in the DMS much easier, as there is only one place to look.
Limited Access:
Having a centralized location to store files is not enough to call your product a document management system. A simple folder on your computer can allow files to be stored, but limiting access to specific individuals becomes more of a problem. A good DMS will allow fine-grained access to each and every file.
Tracking Changes:
Limiting access to the DMS files is a good step in the right direction but does no good if the files can be changed, added, removed without tracking of those actions. A good document management software system will add on change tracking for the files so that changes can be noted, and reversed if need be.
OpenSource Document Management System
OpenDocMan is an open source document management system, also known as an open source DMS. Here are some of the key features of the document software:
Document Management Files
- Add any file type to the system
- Not FTP required. Upload directly from your browser.
- Meta data fields for each file
- Assign a department/category to each file
- Check-out feature to prevent over-writing of edits
- Revision history
- Documents are stored physically on the server
- File expiration
- Create custom document properties to match your companies needs
Document Management Workflow
Free Document Management System
- Automated document review process
- Automated file expiration process
- Reviewer can approve or reject a new document or a changed document
- E-mail notification options prior to and after a review
Document Search
- Quick-browse search by author, department, or category
- Full search by meta-data, author, department, category, file name, comments,etc.
- No external indexing processes required
Document Management Server Requirements
- Very lightweight and easy to install
- PHP 5/MySQL 5
- Apache/IIS
- Automatic installer and updater
Document Management Security
- Secure URL feature to obfuscate URL parameters
- Fine grained user access control for each file
- Departmental access control for each file
- Three user types: User, Admin, and Super-Admin
- Control the size limit of files independent of higher server limits
Multiple Language Support
- Chinese
- Croatian
- English
- Dutch
- German
- Portuguese
- Turkish
- Spanish
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Integrated research tools for easier searching, monitoring, analytics, discovery & text mining of heterogenous & large document sets & news with free software on your own server
Search engine
(Fulltext search)
Easy full text search in multiple data sources and many different file formats: Just enter a search query (which can include powerful search operators) and navigate through the results.
Thesaurus & Grammar
(Semantic search)
Based on a thesaurus the multilingual semantic search engine will find synonyms, hyponyms and aliases, too. Using heuristics for grammar rules like stemming it finds other word forms, too.
Interactive filters
(Faceted search)
Easy navigation through many results with interactive filters (faceted search) which aggregates an overview over and interactive filters for (meta) data like authors, organizations, persons, places, dates, products, tags or document types.
Exploration, browsing & preview
(Exploratory search)
Explore your data or search results with an overview of aggregated search results by different facets with named entities (i.e. file paths, tags, persons, locations, organisations or products), while browsing with comfortable navigation through search results or document sets.
View previews (i.e. PDF, extracted Text, Table rows or Images).
Analyze or review document sets by preview, extracted text or wordlists for textmining.
Collaborative annotation & tagging (Social search & collaborative filtering)
Tag your documents with keywords, categories, names or text notes that are not included in the original content to find them better later (document management & knowledge management) or in other research or search contexts or to be able to filter annotated or tagged documents by interactive filters (faceted search).
Or evaluate, value or assess or filter documents (i.e. for validation or collaborative filtering).
Datavisualization (Dataviz)
Visualizing data like document dates as trend charts or text analysis for example as word clouds, connections and networks in visual graph view or view results with geodata as interactive maps.
Monitoring: Alerts & Watchlists (Newsfeeds)
Stay informed via watchlists for news alerts from media monitoring or activity streams of new or changed documents on file shares: Subscribe searches and filters as RSS-Newsfeed and get notifications when there are changed or new documents, news or search results for your keywords, search context or filter.
Supports different file formats
No matter if structured data like databases, tables or spreadsheets or unstructured data like text documents, E-Mails or even scanned legacy documents: Search in many different formats and content types (text files, Word and other Microsoft Office documents or OpenOffice documents, Excel or LibreOffice Calc tables, PDF, E-Mail, CSV, doc, images, photos, pictures, JPG, TIFF, videos and many other file formats).
Supports multiple data sources
Free Document Management Software Mac Os
Find all your data at one place: Search in many different data sources like files and folders, file server, file shares, databases, websites, Content Management Systems, RSS-Feeds and many more.
The Connectors and Importers of the Extract Transform Load (ETL) framework for Data Integration connects and combines multiple data sources and as integrated document analysis and data enrichment framework it enhances the data with the analysis results of diverse analytics tools.
Automatic text recognition
Optical character recognition (OCR) or automatic text recognition for images and text content stored in graphical format like scanned legacy documents, screenshots or photographed documents in the form of image files or embedded in PDF files.
Open-Source enterprise search and information retrieval technology based on interoperable open standards
Mobile (Responsive Design)
Open Semantic Search can not only be used with every desktop (Linux, Windows or Mac) or web browser. With its responsive design and open standards like HTML5 it is possible to search with tablets, smartphones and other mobiles.
Metadata management (RDF)
Structure your research, investigation, navigation, document sets, collections, metadata forms or notes in a Semantic Wiki, Drupal or another content management system (CMS) or with an innovative annotation framework with taxonomies and custom fields for tagging documents, annotations, linking relationships, mapping and structured notes. So you integrate powerful and flexible metadata management or annotation tools using interoperable open standards like Resource Description Framework (RDF) and Simple Knowledge Organization System (SKOS).
Filesystem monitoring
Using file monitoring, new or changed files are indexed within seconds without frequent recrawls (which is not possible often if many files).
Colleagues are able to find new data immediately without (often forgotten) uploads to a data or document management system (DMS) or filling out a data registration form for each new or changed document or dataset in a data management system, data registry or digital asset management (DAM) system.